Administrative and human resource management refers to a series of administrative and human resource policies and corresponding management methods. These methods mainly include enterprise human resources strategy formulation, staff recruitment and selection, training and development, performance management, salary management, staff turnover management, staff relationship management, office supplies procurement, formulate and improve the internal regulations and so on. Enterprises use modern management methods, such as planning, organization, command, control and coordination, to achieve their goals.
Company Secretary
Duties
The responsibilities of a company secretary cover a wide range of areas, including administration such as personnel management, management of the company’s accounts and organization of annual general meetings of shareholders, reporting on the company’s performance, ensuring that the declaration and disclosure of interests of the board of directors and management are in compliance with the law, and provide professional advice on corporate governance practices. The company secretary not only works closely with the directors, managers and shareholders of the company, but also communicates with different government departments that regulate the operation of the company. The main duties of the secretary are as follows:
- Assist in all aspects of company secretarial and compliance work
- Preparation of interim / annual reports, circulars, bulletins and handling of administrative affairs
- Assist in organizing board of directors/shareholders meetings, including preparation of meeting documents and preparation of reports on a regular basis
- Maintain an effective documentation system for the company
- Assist with clerical, other assignment tasks and special assignments
Working Hours
About 45 hours a week
Working Environment
Work in an office
Work-related Personalities and Skills
- Communication skills
- Time management skills
- Patient
- Problem-solving skills
- Organised
Promotion and Reference Salary
Assistant Company Secretary
Approximately $30,000 or above
Company Secretary
Approximately $40,000 or above
Note: The reference salary and the promotion salary may vary according to the company, experience and ability.
Entry Requirements
- Bachelor Degree or above, major in Business administration, Law, Finance or related disciplines
- Become a member of the Chartered Governance Institute (CGI) or the Hong Kong Chartered Governance Institute (HKCGI)
- Good command of written Chinese and English
- Possess good computer knowledge, including MS Office software and Chinese and English Documents Office, etc.
Note: The above entry requirements vary from organisation to organisation and agency to agency.
Example of Related Training and Courses
Bachelor Degree
- Hong Kong Metropolitan University - Bachelor of Business Administration with Honours in Corporate Governance and Sustainability
- The Hang Seng University of Hong Kong - Bachelor of Business Administration (Honours) in Corporate Governance and Compliance
Master Degree
- Hong Kong Baptist University - Master of Science in Corporate Governance and Compliance
- Saint Francis University - Master of Corporate Governance
Note: Professional examination of the Hong Kong Institute of Chartered Secretaries will be completely exempted upon completion of the relevant recognised Master’s degree.
Remarks
A variety of organisations or associations may provide relevant training classes or courses. If you are intending to pursue these courses, you are reminded to be cautious and collect in-depth information, in particular the tuition fees and qualification recognition upon completion of these courses.
Secretary and Personal Assistant
Duties
General Secretaries and personal assistants are mainly responsible for clerical work and assisting supervisors in dealing with their daily affairs. They mainly report to their direct supervisors or departments. Their main duties are as follows:
- Handle correspondence, answer telephone calls, liaise with external organisations and receive visitors
- Write official documents, file management, send and receive official documents and reply e-mails
- Handle company meeting minutes, memos and other documentation
- Arrange the boss’ daily affairs, plan schedule and make arrangements accordingly
- Travel arrangements
- Office management
- Assist the supervisors in their personal affairs
Working Hours
About 45 hours a week
Working Environment
Work in an office
Work-related Personalities and Skills
- Communication skills
- Time management skills
- Attention to details
- Responsible
- Patient
Promotion and Reference Salary
Junior Secretary and Personal Assistant
Approximately $11,000 or above
Secretary and Personal Assistant
Approximately $15,000 or above
CEO Secretary and Personal Assistant
Approximately $25,000 or above
Note: The reference salary and the promotion salary may vary according to the company, experience and ability.
Entry Requirements
- A secondary school graduate or completed relevant training
- Good command of written Chinese and English
- Possess good computer knowledge, including MS Office software and Chinese and English Documents Office, etc.
Example of Related Training and Courses
Certificate/Diploma
Advanced Diploma
Remarks
A variety of organisations or associations may provide relevant training classes or courses. If you are intending to pursue these courses, you are reminded to be cautious and collect in-depth information, in particular the tuition fees and qualification recognition upon completion of these courses.
Facilities Assistant
Duties
- Assist in day-to-day office operation of facilities management
- Assist and manage health and safety, fire safety, security, maintenance systems, periodic and statutory testing and inspections
- Arrange regular and ad hoc office cleaning, repair and maintenance work
- Assist in and support renovation/relocation projects such as user co-ordination and logistics arrangements
- Follow up on internal requests/enquiries on the facilities services
- Follow office equipment & furniture orders and maintain inventory record
- Assist in monitoring the performance of contractors / service providers
Working Hours
About 40 hours a week
Working Environment
Work in an office
Work-related Personalities and Skills
- Communication skills
- Attention to details
- Problem-solving skills
- Organised
Promotion and Reference Salary
Facilities Assistant
Approximately $12,500 or above
Senior Facilities Assistant
Approximately $16,000 or above
Note: The reference salary and the promotion salary may vary according to the company, experience, and ability.
Entry Requirements
- Diploma in Facilities Management, Engineering, Property Management, or related disciplines
- Possess good computer knowledge, including MS Office software and Chinese and English Documents Office, etc.
- Good command of communicative Chinese and English
Example of Related Training and Courses
Certificate/Diploma
- Hong Kong Institute of Vocational Education, Vocational Training Council – Certificate in Property and Facilities Management
- Employees Retraining Board (ERB) – Foundation Certificate in Clubhouse and Recreation Assistant Training
Bachelor Degree
- Hong Kong Metropolitan University - Bachelor of Business Administration with Honours in Real Estate and Facilities Management
- The Hong Kong Polytechnic University - Bachelor of Science (Honours) Scheme in Building and Real Estate
Remarks
A variety of organisations or associations may provide relevant training classes or courses. If you are intending to pursue these courses, you are reminded to be cautious and collect in-depth information, in particular the tuition fees and qualification recognition upon completion of these courses.
Headhunter
Duties
- Collect and analyse recruitment requirements details from clients and implement effective recruitment procedures
- Accurately convey the clients’ recruitment needs, conduct interviews and assessments for candidates, and identify suitable candidates through effective matching
- Provide suggestions on human resources development for enterprises
- Accurately and thoroughly understand the needs of clients
Working Hours
About 45 hours a week
Working Environment
Work in an office
Work-related Personalities and Skills
- Communication skills
- Time management skills
- Organised
- Self-motivated
Promotion and Reference Salary
Headhunter
Approximately $23,000 or above
Note: The reference salary may vary according to the company, experience and ability.
Entry Requirements
- Bachelor Degree or above
- Good command of written Chinese and English
- Possess good computer knowledge, including MS Office software and Chinese and English Documents Office, etc.
- Foreign language skills are a plus
Example of Related Training and Courses
Higher Diploma/ Associate Degree
- HKU SPACE Po Leung Kuk Stanley Ho Community College – Higher Diploma in Business Management (Human Resource Management)
- Hong Kong Institute of Vocational Education, Vocational Training Council – Higher Diploma in Human Resources and Talent Analytics
- Hong Kong Community College of The Hong Kong Polytechnic University – Associate in Business (Human Resources Management)
Bachelor Degree
- Hong Kong Metropolitan University – Bachelor of Business Administration with Honours in Human Resource Management
- Hong Kong Shue Yan University – Bachelor of Business Administration (Hons) in Human Resources Management – Applied Psychology
- The Hang Seng University of Hong Kong – Bachelor of Business Administration (Honours) in Human Resource Management
Remarks
A variety of organisations or associations may provide relevant training classes or courses. If you are intending to pursue these courses, you are reminded to be cautious and collect in-depth information, in particular the tuition fees and qualification recognition upon completion of these courses.
Human Resources
Duties
As the human resources management department of the company, the main duties are selection, development, assessment and training of all kinds of talents. They also formulate and implement various salary, fringe benefits packages and career development plans of staff, and assist the company in sustainable development. The main duties are as follows:
- Formulate a medium and long term talent plan for the company
- Develop the personnel management system, work flow, organization, coordination, supervision system and the implementation process
- Develop company personnel requirement and staffing plan
- Develop and monitor company’s payroll budget, conduct regular market salary survey for annual adjustments
- Define the responsibilities of different departments and personnel in the company
- Responsible for recruitment, assessment, transfer, exchange and management of personnel at all levels of the company
- Develop and manage the personnel files of the company
- Provide statistics and analysis of various human resources data
- Develop, manage and implement staff’s fringe benefits for the company
Working Hours
About 45 hours a week
Working Environment
Work in an office
Work-related Personalities and Skills
- Communication skills
- Time management skills
- Attention to details
- Leadership skills
- Organised
Promotion and Reference Salary
Human Resources Assistant
Approximately $15,000 or above
Human Resources Officer
Approximately $20,000 or above
Senior Human Resources Officer
Approximately $25,000 or above
Note: The reference salary and the promotion salary may vary according to the company, experience and ability.
Entry Requirements
- Level 2 or equivalent or above in five subjects (including Chinese Language and English Language) in the Hong Kong Diploma of Secondary Education Examination (HKDSEE), or equivalent; OR Level 2 / Grade E or above in five subjects (including Chinese Language and English Language) in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent
- Good command of written Chinese and English
- Possess good computer knowledge, including MS Office software and Chinese and English Documents Office, etc.
Example of Related Training and Courses
Higher Diploma/ Associate Degree
- HKU SPACE Po Leung Kuk Stanley Ho Community College - Higher Diploma in Business Management - Human Resource Management
- Li Ka Shing School of Professional and Continuing Education - Hong Kong Metropolitan University - Higher Diploma in Business Administration and Management
- Hong Kong Institute of Vocational Education, Vocational Training Council - Higher Diploma in Human Resources and Talent Analytics
- Hong Kong Community College of The Hong Kong Polytechnic University - Associate in Business (Human Resources Management)
Degree
- The Hang Seng University of Hong Kong - Bachelor of Business Administration (Honours) in Human Resource Management
- Hong Kong Shue Yan University - BBA (Hons) in Human Resources Management - Applied Psychology
Remarks
A variety of organisations or associations may provide relevant training classes or courses. If you are intending to pursue these courses, you are reminded to be cautious and collect in-depth information, in particular the tuition fees and qualification recognition upon completion of these courses.
Office Clerk / Assistant
Duties
Office Clerk / Assistant is primarily responsible for various office tasks. The main duties are as follows:
- Answer, transfer telephone calls, receive visitors
- Dispatch company documents, letters, faxes, mail and magazines
- Collection and collation of archives
- Prepare meeting minutes
- Finish all kinds of reports on a regular basis
- Data input
Working Hours
About 45 hours a week
Working Environment
Work in an office
Work-related Personalities and Skills
- Communication skills
- Time management skills
- Attention to details
- Organised
Promotion and Reference Salary
Office Clerk / Assistant
Approximately $12,000 or above
Chief of Staff
Approximately $23,000 or above
Office Manager
Approximately $25,000 or above
Note: The reference salary and the promotion salary may vary according to the company, experience and ability.
Entry Requirements
- Level 2 or equivalent or above in five subjects (including Chinese Language and English Language) in the Hong Kong Diploma of Secondary Education Examination (HKDSEE), or equivalent; OR Level 2 / Grade E or above in five subjects (including Chinese Language and English Language) in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent
- Good command of written Chinese and English
- Possess good computer knowledge, including MS Office software and Chinese and English Documents Office, etc.
Example of Related Training and Courses
Certificate
Diploma of Applied Education Programme
- Lingnan Institute of Further Education – Civil Service
- Li Ka Shing School of Professional and Continuing Education – Hong Kong Metropolitan University – Civil Service
Remarks
A variety of organisations or associations may provide relevant training classes or courses. If you are intending to pursue these courses, you are reminded to be cautious and collect in-depth information, in particular the tuition fees and qualification recognition upon completion of these courses.
Project Manager
Duties
- Responsible for projects from planning to completion
- Supervise quality, safety, progress of work and cost control of projects
- Arrange work for different colleagues
Working Hours
About 50 hours a week
Working Environment
Work in an office
Work-related Personalities and Skills
- Communication skills
- Time management skills
- Leadership skills
- Logical and analytical
- Organised
Promotion and Reference Salary
Project Officer
Approximately $20,000 or above
Assistant Project Manager
Approximately $25,000 or above
Project Manager
Approximately $40,000 or above
Note: The reference salary and the promotion salary may vary according to the company, experience and ability.
Entry Requirements
- Bachelor Degree or equivalent
- Possess good computer knowledge, including MS Office software and Chinese and English Documents Office, etc.
- Good command of written Chinese and English
Example of Related Training and Courses
Degree
- Saint Francis University – Bachelor of Business Administration (Honours)
- Technological and Higher Education Institute of Hong Kong, Vocational Training Council – Bachelor of Arts (Honours) in Public Relations and International Events Management
- The Hong Kong University of Science and Technology – Bachelor of Business Administration in Operations Management
Remarks
A variety of organisations or associations may provide relevant training classes or courses. If you are intending to pursue these courses, you are reminded to be cautious and collect in-depth information, in particular the tuition fees and qualification recognition upon completion of these courses.